Riverside County could keep larger email inboxes

November 1st, 2013 | by Erica Felci | Comments

At least two Riverside County supervisors want to double the length of time that employees  have to keep their work emails.

county sups at CVWDSupervisors Kevin Jeffries and Jeff Stone, both Republicans, want to revise the email retention policy so all emails sent or received are kept for 90 days.

The current system automatically deletes emails, which are subject to open records requests, after 45 days. Employees are prohibited from “auto-archiving” them so they can’t be deleted, according to a report going to supervisors on Tuesday.

Supervisors will vote on the idea during their Tuesday meeting in Riverside.

“The current policy results in the deletion of many records that can be useful in the conduct of business, and more importantly, can impede the ability of a constituent to receive relevant information from an otherwise timely Public Records Act Request,” the supervisors’ report states.

“Telling a constituent that all records relating to a meeting held less than two months ago have already been deleted fuels suspicion, and can make it difficult for staff to produce evidence that might otherwise prove their compliance with regards to alleged violations of policies or statues.”

Riverside County is the county’s largest employer, and once boasted more than 20,000 employees.

A 2012 workforce estimate given to The Desert Sun showed there were 17,900 on the payroll, including about 3,400 sworn public safety workers.

Jeffries is a former state Assemblymember. Stone is a contender in the 2014 campaign for the 28th state Senate District, which includes the Coachella Valley.

Photo information: All five Riverside County supervisors attended a board meeting in the desert last month. Photo by Desert Sun photographer Crystal Chatham. 

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